Connecticut Library Association

Executive Boad Meeting

August 3, 2006

Willimantic Service Center

I. The meeting was called to order at 10:00 am by President Barbara Bailey

II. Introductions: Board Members introduced themselves.

III. Public Comments/Notes from CLA Office: Pam Najarian, CLA Coordinator, asked that Board members check the website for accuracy regarding their contact information. She requested photos of CLA Executive Board members for web master use and stated that the new CLA Middletown office is up and running.

IV. Additions to Agenda or Action Items:

(a) ALA Letter- B. Bailey read a letter from ALA President, Leslie Burger, seeking support and a financial contribution to Emerging Leaders ’07, a year-long program beginning with a trailing session at the Mid-Winter Conference in Seattle and comun ating with another session at the Annual Conference in Washington D.C. See Votes Taken.

(b) The Connecticut Book Party- Henry Dutcher distributed information on this concept of a statewide book sale to benefit libraries in New Orleans affected by Katrina. The idea is to sell the books at one, central Connecticut location and to send the funds raised to Louisana for collection development. Anita Wilson voiced the concern she has received from Friends of CT Libraries who sees this a too large and undertaking and who prefers to raise funds for Connecticut libraries. Friends offered 10% of their annual book sale for this effort. After lengthy discussion, H. Dutcher stated his 3 requests of support from CLA. They are: (1) sponsorship (2) personnel (specifically regional collection areas) (3) $500 in seed money. Chris Bradley encouraged him to approach the CLA Board and indicated the advantage of the community service component for CLA. See Votes Taken.

(c) Conference 2007 Rate Proposal – Following a brief discussion of the handout, it was decided to table further discussion until the September Board meeting. See Votes Taken.

(d) CLC Contract- B. Bailey presented the 2006-07 CLA contract with CLC which includes the services of CLA Bookkeeper, Coordinator, Web Master, Conference Coordinator and CT Libraries Editor for a total of $48,383.00. See Votes Taken

(e) Lobbyist Contract – Barry Williams contract for $9,194.23 was presented. See Votes Taken

(f) “Take Back Our Rights” Conference – Jan Vaill Day sought a $300 contribution from the Board for sponsorship of this conference scheduled October 7, 2006 at Quinnipiac University. See Votes Taken.

(g) 15^th Annual CT Children’s Book Fair – CLA received a request for a $1,500 contribution to this year’s event. Discussion ensued. It was agreed that CLA Finance Committee will meet to discuss all requests for contribution. See Votes Taken.

V. Votes Taken:

B. Bray moved that we contribute $500 to the Emerging Leaders program of the American Library Association. H. Dutcher seconded. Motion passed unanimously.

Mary Etter moved that CLA co-sponsor a statewide book sale to benefit the Gulf Coast libraries affected by Hurricane Katrina. Jay Johnston seconded. Motion passed unanimously.

Peter Ciparelli moved that CLA make a financial contribution to the statewide Book Sale to raise friends for Hurricane Katrina relief. The amount of the contribution is to be determined at a later date. Jay Johnston seconded. Motion passed unanimously.

B. Bray moved that we table the CLA Conference rate proposal vote until the September Board Meeting [and to] look at the day-rate for members increase and address pre-conference fees for Friends and Trustees. Motion seconded by P. Ciparelli. Motion passed unanimously.

J. Fisher moved that the contract for services and accomodations be provided by the Connecticut Library Consortium be accepted at the annual rate of $48,383 to be paid in monthly installments. Motion seconded by Alice Knapp. Chris Bradley abstained. Motion passed unanimously.

J. Vaill Day moved that CLA pay lobbyist Barry Williams $9,194.00 for the 2006-07 contract. Motion was seconded by M. Etter. Motion passed unanimously.

J. Vaill Day moved that CLA support the “Take Back Our Rights” conference with a $300 sponsorship fee. Motion was seconded by A. Knapp. Motion passed unanimously.

J. Vaill Day moved that CLA support the 15^th Annual Children’s Book Fiar with a $1,000 contribution. Motion seconded by Jane Ash. Chris Bradley moved to amend the motion, reducing the amount to $750 to be in line with other donations to children’s service project like Nutmeg. Motion seconded by Ramona Harten. Motion passed unanimously.

P. Ciparelli moved to accept the minutes of the June 1, 2006 Board Meeting. M. Etter seconded. Motion passed unanimously.

VI. President’s Report: Barbara informed the board that Tom Geoffino accepted employment at the New Rochelle (NY) Public Library and resigned as CLA President effective June 30, 2006, at which time she, as VP/President Elect assume the position of President for 2006-2007.

B. Bailey reported on her trip to ALA in New Orleans and the reception for the “Connecticut Four.”

VII. Treasurer’s Report: J. Fisher distributed CLA’s end of the year report showing

a $10,139.06 loss. She stated that $10,000 would be taken from the Investment Account to balance the budget.

VIII. Vice President’s Report: None

IX. Past President’s Report: A. Knapp reported that she is looking for a new

VP/President Elect whom she will nominate and the President will elect.

X. Committees/Sections/Roundtable Reports:

ADA: Mary Engels distributed her committee’s brochure on American’s with Disabilities. She indicated she would be making a presentation at the new (CLA) member orientation session immediately following this board meeting.

ALA: J. Johnston shared his 6-day experience in New Orleans during the annual ALA Conference.

CLC: M. Etter distributed the CLC “Our First Three Years” report and informed the board that Info Anytime went on-line Tuesday, August 1, 2006.

Career Recruitment: Debbie Herman expressed her approval of merging the Career Recruitment and Mentoring committees. She told the Board that there is a small pool of applicants for the MLS and MLA Awards. Her committee suggests increasing the award to $1,500.

Children’s: Jane Ash reported on a roundtable September 18 at Cheshire Public Library from 9-3:30.

CLASS: John Cayer discussed the success of the mini-conference in Mary with 35 participants. Committee is now planning it’s fall conference with keynote speaker, Charlie Fox of Library Mosaic. It will be held October 27 at a location to be announced soon.

College and University: Linda Hawkes’ committee is preparing for it’s November 16^th “Librarians as Doctors of Technology” panel discussion at Russell Library.

Conference 2007: Karen Ronald and Cynde Lahey reminded all section planners that they will meet after the September Board Meeting regarding Conference programs. They encouraged members to continue emailing ideas for the conference to them.

CSL: Ken Wiggin distributed his report featuring the new IConn logo and tag line. Among other things, his report included information on IConns 2 new databases, and it’s upgrade to the barcode login screen. He reported on Connecticut’s newest library (the first to open in the state in almost 40 years) located in Franklin. E-Learning, a web-based, searchable database of on-line continuing education for library staff is now on Web Junction.

Editorial: Carol Abatelli announced the committee has developed a list of individuals to be featured in CT Libraries “Spotlight” for the 2006-07 year. She indicated that a story on the CLA office move, the new logo, and more will be in the Sept. issue and the October issue will have information on the CT Four and the John Doe case.

Friends: A. Wilson announced that the Friends of CT Libraries handbook is completed and is available at no charge to all Friends groups in the state. The booklet contains information and FAQ about the organization.

Intellectual Freedom: J. Vaill Day reported for Peter Chase reminding the Board that Banned Books Week is at the end of September and that the CT Four have been invited to the National Press Club Luncheon in Washington, D.C.

Legislative: P. Ciparelli reported on plans for a reception to recognize those legislators who helped get the additional Connecticard funding. Event date will be announced soon. Committee’s next meeting will be 8/30 at 2pm in Middletown.

Membership: Sandy Brooks reported on a new, joint membership program for librarians that involves one for membership for both ALA and the members’ state association.

NELA: Mary Etter thanked the Board for its support of Counterparts even though the program was cancelled due to low registration (CLA received its $500 check back from NELA). She encouraged the members to consider NELA in Burlington, VT October 22-24 and said the hotel rooms are going fast.

Procedures: Sandy Brooks informed the Board that she and Pam Najarian worked on the CLA Board listing so that it included terms and term expiration dates for clarity. Discussion followed regarding the difference in Ex-Officio and Liaison Appointments. No changes were deemed necessary. Pam Najarian will update and email list to all Board members

Publicity: Betty Anne Reiter reported that her committee is seeking interested members to join. She also discussed the return of the Publicity Awards this year after last year’s absence.

Public Libraries: Siobhan Grogan reported that the “Professional Organizer” will be October 4 at H. Carter Hull Library in Clinton.

Technical Services: J. Toce reported that a conference “Authority Control” is being planned at the Farmington Library. Date and further info to follow.

YA: Katie Bunn announced that Patrick Jones will be the featured guest speaker at the YA Roundtable November 13^th in Farmington.

Regional Representatives:

Region 2 – Betsy Bray announced that the John Doe reception is being planned for early November by Chris Bradley, Barbara Bailey and herself. It will be held at the Welles-Turner Memorial Library in Glastonbury.

Region 6: Theresa Conley reported on news from the region that included:

The popularity of the “One Book, One Region” in Groton; a book sale at Bill Memorial Library coinciding with the 225^th Anniversary of the Battle of Groton Heights; the Waterford Library received town funding for a self-check kiosk; Lyme Public is hosting a book launch party Sept 3 for Jim Benn’s 2^nd novel “Billy Boyle: A World War II mystery.

VIII. Old Business: Conference meeting for all new members following the September 7^th Board Meeting.

XII. New Business: Mary Etter informed the Board that Lucy Gangione will be presented ___________________at the NELA Conference. She also reminded the Board, that PEG funding could be used for the ALA Emerging Leaders program.

Motion to adjourn was made by B. Bray at 12:10 pm.

Attendees: Alice Knapp, Jan Fisher, Barbara Bailey, Betsy Bray, Chris Bradley, Karen Ronald , Cynde Bloom Lahey, Jay Johnston, Debbie Herman, Katie Bunn, Ann Marie Naples, Jan Day, Ramona Harten, Carol Abatelli, Sandy Brooks, Gerald Seagrave, Mary Ann Rupert, Sharon Brettschneider, Pepter Ciparelli, Ted Wilmot, Linda Hawkes, John Cayer, Jane Ash, Gail Zeiba, David Kapp, Theresa Conley , Kat Lyons, Betty Anne Reiter, Jacqueline Toce, Ken Wiggin, Mary Engels, Henry Dutcher, Mary Etter, Siobhan

Grogan.

Respectfully Submitted,

Pamela Najarian

Recording Secretary