Connecticut Library Association

Executive Board Meeting

Willoughby Wallace Memorial Library

August 12, 2004

 

I.          The meeting was called to order at 10:00 am.  Susan Donovan welcomed the board to Stony Creek.

 

II.         Board Introductions: The board was introduced.

 

III.       Public Comment/Notes from the CLA office: K. Zoller asked for the boards opinion regarding the deletion of “Current CLSU” from the Dues Schedule and Policy renewal form. This will be deleted on future forms.

 

IV.       Additions to the Agenda and/or Actions Items:

 

Development Committee: Long Range Plan.  K. Roesler handed out the recently revised copy of the CLA Strategic Plan 2004-2007.  The major changes occur on page 10 under Objective: Provide information about library careers to high school and college students.  A copy of this plan will be emailed to everyone so that a vote can take place at the September meeting.  The revised plan will also be posted on the CLA website.  Karen announced that K. McNulty will be chairing this committee for the coming year. M. Foyt commented that business and economic development has not been included in the plan.

 

NELLS Donation: K. Jacobi asked for a motion to support the New England Library Leadership Symposium (NELLS) for July 2005. CLA will donate $2,000.  See motion below.

 

Legislative Committee: Confidentiality of Library Records:

The Legislative Committee held a focus group a the CLA annual conference regarding a changes in CT Statue #11-25 – Reports by libraries. Confidentiality of records.  The committee would like part (b) to read: (b) notwithstanding the provisions of section 1-210, records maintained by libraries regularly open to the public of any governmental agency, school, college, or industrial, commercial or other special group, association, or agency, whether public or private, that can be used to identify any library patron, or link any patron to a library transaction, regardless of format, shall be confidential.  It was suggested that this change be posted to the listserve for 30 days for comments, and then incorporated into the legislative agenda which will be presented at the October board meeting.

 

Additions to be added Under New Business:

                        Donation to the CT Children’s Book Fair

                        Contract renewal for conference consultant M.A. Rupert

                        PLA Update

                        Business and Economic Development Section Proposal

 

 

V.        Votes Taken:

 

K. Jacobi moved that the CLA Executive Board support NELLS 2005 with a $2000 donation/contribution to underwrite the costs so associated with this New England Library Leadership Symposium.  P. Ciparelli seconded.  MOTION PASSED UNANIMOUSLY.

 

A. Burgan moved to accept the minutes of June 3, 2004.  P. Ciparelli seconded.  MOTION PASSED UNANIMOUSLY.

 

P. Ciparelli moved that Jay Johnston, Southington Library, be nominated to fill the unexpired term of S. Herzog as American Library Association (ALA) representative from CLA.  A. Burgan seconded.  MOTION PASSED UNANIMOUSLY. 

 

J. Rabin moved that CLA donate $1,000 to the Annual Connecticut Children’s Book Fair Nov. 13-14th, 2004.  A. Burgan seconded.  MOTION PASSED UNANIMOUSLY. 

 

A. Burgan moved that CLA renew M. A. Rupert’s contract as Conference Consult at the annual amount of $9,600.  P. Ciparelli seconded.  MOTION PASSED UNANIMOUSLY.

 

VI.       President’s Report: 1/ The raffle will continue!  This year’s raffle will feature a literary theme in keeping with the conference theme “Reading – the future”. 2/ At Chris’ request, a dues task force has been formed with A. Knapp and J. Fisher as co-chairs.  Along with the membership chairs this committee will look at the CLA dues structure.

 

VII.      Treasurer’s Report: 1/Jan reported that there is a discrepancy in conference income.  If the conference profit was $7,000 it was break-even year. If conference income was $14,000, the association made a nice profit and this will be sorted out before the next board meeting.  2/ The Finance Committee met and will be able to present a budget to the board after all the budget request forms have been turned in.  The next finance committee meeting will be held on August 26th.

 

VIII.     Past President:  Nominations Chair, L. Kozerowitz, was unable to attend the meeting. C. Bradley asked for the nomination of J. Johnston to replace Susan Herzog as ALA Representative. See motion above

 

IX.       Vice-President’s Report: A. Knapp is excited to be back on the board, and as one of her first responsibilities, announced that B. Bray and Anita Barney will be serve as the 2006 Conference Co-Chairs.

 

X.        Committee/Section/Roundtable Reports:

 

ACLB. The Connecticut Leadership Conference will be held on October 7th, and the final planning meeting is being held today.  Registration forms can be found in the ACLB newsletter.  The next ACLB meeting will be held on 9/15 in Farmington.

 

ALA: S. Herzog reported the following: 1/ A new video was released during the ALA Annual Conference in Orlando about The Campaign for America’s Libraries.  This 7 minute video can be previewed by members on the ALA website, and is available for purchase for $25.00  2/ Susan handed out the Council Summary and recent Executive Board Actions. 3/ The Department of Justice has withdrawn its June request to the Government Printing office ordering depository libraries to destroy five DOJ publications.  This turn about came shortly after ALA’s Washington office filed a Freedom of Information Act request for the documents. 4/ ALA has adopted electronic balloting. 5/ The possibility of a joint ALA/CLA membership is being explored. 6/ ALA has received many complaints about meeting in the Orlando location.  Copies of all Susan’s reports are available in the CLA office.

 

Children’s: J. Rabin noted that the Jt. Children’s Roundtable, “School Age Programming on a String Budget”, will take place on October 4th at the Wallingford Public Library.  The flyer will be mailed out shortly.  M. Simpson reported that the section is looking at two possible pre-conference topics: fairy tales and poetry.   The word “children’s” will be left out of the title of the Nutmeg Book Awards and a new award will be presented for grades 7 & 8.  The Nutmeg Committee is seeking tax-exempt status.

 

CLASS: This section’s fall meeting will be held on Oct. 29th at Middlesex Community College.  Colin McEnroe will be the featured lunchtime speaker.  Flyers will be mailed out in September.

 

College and University Section: This sections fall program, Weblogs and RSS 101, will be held in conjunction with CAHSL on October 21st.

 

Conference: 1/ M. Rupert reported that the 2005 annual conference will be titled “Reading the future”. The focus at this conference will be on authors and the author luncheon will be reinstated. 2/ 2004 financial report: There is still disagreement about the conference profit and this will be resolved prior to the next meeting.  However, it is felt that the earnings goal fell short by about $3,000. Much of the shortfall can be attributed to a drop in attendance. 3/ Mary Ann, Chris, Henry, and Nancy met recently in New Haven and talked to people at the Convention Bureau, New Haven Free Public Library, and parking authority.  Many program and pre-conference ideas are being discussed, and planning forms will be distributed at the September board meeting.

 

Connecticut State Library: 1/ K. Wiggin encouraged the board to send invites to Governor Rell for events at your library.  2/ The Commissioner for the Department of Information Technology has been let go and Ken will be meeting with his replacement. 3/ Ken will be participating on a panel at SCSU on Oct. 2nd regarding certification of librarians.  4/ Molly Keller is the new Chair of the State Library Board. 5/ A major change in leadership will take place when M. Lyons retires as Speaker of the House. 6/ Barry Woods retired on July 30th as the State Libraries Continuing Education Coordinator.  Registrations for workshops are being handled by the Willimantic Library Service Center.  7/ The new website for the Division of Library Development, Ct.Webjunction.org , went live on June 26th. 8/ The Gates Foundation is continuing its’ support for libraries.

 

Business and Economic Development:  1/ A Hands-on Computer Training Class will be this section’s first program and will be held on Oct 20th at the Silas Bronson Library. 2/ M. Foyt brought a Business and Economic Development Proposal to the board asking for the approval of CLA to apply for a grant in 2005 that will finance (including funds management) holding statewide focus groups that will include business and community leaders and librarians. The purpose is to find out what services libraries can provide that are wanted and needed.  This proposal will be discussed at the September meeting.

 

Editorial: Bill Uricchio has joined the editorial committee and will write a monthly feature article for CT Libraries.

 

Friends: 1/ The 2004-2006 board has been installed and the summer edition of FOCLPOINT is out. Membership renewal forms will be mailed out in September. The Friend’s Program Committee is planning one program that will be presented in three different locations around the State in October. These regional programs will cover topics of interest to all groups such as membership, book sales, and fund raising.

 

Membership:  The membership stands at 1,065 and this committee would like to get involved in a joint student membership with ALA.

 

NELA:  1/ Counterparts was excellent reported K. Jacobi.  2/ Also included in Kris’s report: the NELA Spectrum Scholar is Ms. Vernica Downey (MA).  She will be attending Simmons.  3/ The NELA Annual Conference will be held from Sept. 26-28, in Manchester, NH. See www.nelib.org for registration, hotel and other information.  The conference will have a “better together” registration meaning that if thre persons are registering together, the fourth registration is free. The Conference will have a full day precoference and the Sunday dinner speaker is author Jodi Picoult.  There will be a NELA auction and the board is asked to contact Kris if you have any auction items or ideas. 4/ Annual Conference Scholarships are available.  As a first time conference attendee you are eligible to win one of six $150 scholarships.  A full copy of the NELA report is available in the office.

 

Procedures: S. Brooks announced her new position as head of Information Resources and Curriculum Support at Mitchell College.  Her report included two significant events of the past year – a by-laws change, and the resignation of President Elect and Region 2 Rep, Tony Bernardo.  Sandy noted that appointments by the President are in effect until the next election which takes place at the annual conference, and not to the end of an expired term. This better explains the action above on the replacement of the ALA representative.   A full copy of Sandy’s report is available in the CLA office.

 

Publicity: The sections fall program will take place in November and there will be more information next month.

 

Reference and Adult:  A fall program will be held on October 28th at the Wallingford Public Library.

 

Technical Services: This section will also hold a program on Oct. 28th at Portland Public Library.

 

YA: November 10th is the date of this sections annual joint roundtable to be held at the Wallingford Public Library.

 

Other:  A PEG reminder from Peter – money is available so please remind your staff.  Janet Foster, Danbury Public Library, passed away this past week.

 

XI.       New Business:

 

Donation to the CT Children’s Book Fair: J. Rabin asked for a motion to donate $1,000 to the Children’s Book Fair held at UCONN-Storrs.  See motion above.

 

Renewal Contract for Mary Ann Rupert:  This contract will be renewed at the annual rate of $9,600.  See motion above.

 

Public Library Association Annual Conference – 2006:  this discussion has been deferred until the

Sept. board meeting.

 

XII.      Old Business: None.

 

XIII.     Adjournment: B. Bailey made a motion to adjourn at 12:05. M. Foyt seconded.  A short orientation session for new board members will be held following the meeting.

 

Attendees: B. Bailey, F. Aloisa, M. Moran, B. Reiter, A. Burgan, B. Baldino, A. Wang, M. Wigley, G. Seagrave, H. Keeler, P. Ciparelli, S. Lee, K. Roesler, P. Perll, P. Cook, J. Cheng, J. Smith, D. Kapp, J. Fisher, K. Jacobi, S. Herzog, J. Rabin, M. Simpson, D. Higginson, M. Foyt, N. Gillies, K. Wiggin, s. Brooks, A. Wilson, B. Bray, M. Rupert, A. Barney, C. Bradley, A. Knapp, J. Fisher

 

Respectfully submitted,

Karen Zoller, Recording Secretary

 

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